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TOWN CLERK, REGISTRAR, NOTARY PUBLIC, AND TAX COLLECTOR’S OFFICE

Ruth Ann Hammond, RMC
A member of the New York State Town Clerks Association and The New York State Association of Tax Receivers and Collectors.

Since 2000, Ruth Ann Hammond has attended both state and local government conferences as part of her continuing education and is a Registered Municipal Clerk.

Office:  (315) 346-1212, ext. 21
Cell:  (315) 771-0471

Mailing Address:
9882 State Rt. 126, Ste. A
Castorland, NY 13620

Office of the Town Clerk, your doorway to Local Government, is located at 9882 State Route 126; Beaver Falls, NY.

Office Hours: Weekdays (Excluding Wednesdays) open 12:00 Noon – 5:00 PM.
Closed Wednesdays
Available by appointment

Term of Office: four years

The Office of the Town Clerk is historical in its traditions, having served as a direct link between the residents and their local governments.

While Town Clerks are generally credited with issuing licenses, that is only a small part of this complex job. Many duties are mandated by law, but many more go well beyond those mandates as Town Clerks serve as a major source of information to all.

Ruth Ann Hammond is your Town Clerk and Mary M. Sweeney is your Deputy Town Clerk. We are here to assist you, so if we can be of service, please call us at (315) 346-1212, extension 21, or stop by the municipal office located at 9882 State Route 126, Beaver Falls, NY.

DUTIES:

Permit Issuing Agent: Issues licenses for dogs, conservation (hunting and fishing), marriages, and handicapped parking permits.

Registrar of Vital Statistics: The town clerk is responsible to keep a permanent record of births and deaths that occur within the boundaries of the town along with marriage licenses that are applied for at our office. Birth, death and marriage records are not open for public inspection. Genealogical research of records shall be conducted by the town clerk and deputy town clerk only. Contact the office for “General Information and Application For Genealogical Services” along with the fee schedule.

Notary Public: The notary public is available during regular business hours and available by appointment. When this service is requested, proper identification is required such as a driver’s license, passport, etc.

Recording Secretary to the Town Board: The Town Clerk or Deputy Town Clerk attends all town board meetings and authors the minutes, the only official record of the activities of town government. The minute books are retained permanently for legal and historic purposes. The official sign board for the town is maintained by the Town Clerk and all identified meeting dates are posted on the sign board.

Cash Control Officer: The Town Clerk/Tax Collector is responsible for recording all incoming cash and disbursement of funds to the state, county and local chief fiscal officer. The Town Clerk also contributes to the town budget preparation, management of petty cash, general purchasing and assisting with State and internal audits.

Records Access Officer: The Town Clerk is the administrator of Freedom of Information Law (FOIL) which guarantees your right to know the workings of government. These requests must be in writing to the Town Clerk and there is a fee of $.25 per page.

Filing Officer: All local laws, oaths of office, affidavits of publications, resignations, petitions, annual budgets, fiscal reports, assessment rolls, bonds, burial transmit permits from cemeteries located within the town, and other pertinent town documents are filed in the town clerk’s office.

Records Management Officer: The clerk is custodian of all permanent town records and provides for the storage, retrieval and disposition of records for all departments of the town. The New York State Record Retention and Disposition Schedule (MU-1) is used.

Other: The town clerk also performs other duties for the town departments such as ordering general office supplies, submits press releases and legal notices, processes and distributes incoming mail addressed to 9882 State Rt. 126, Ste. A, Castorland address. Also, prepares bills for approval by the town board at the regular monthly meetings.

LINKS:

DEPARTMENT OF ENVIRONMENTAL CONSERVATION

Freshwater Fishing Regulations
http://www.dec.ny.gov/outdoor/7917.html

Hunting/Trapping Regulations
http://www.dec.ny.gov/outdoor/37136.html

Recreational Marine Regulations
http://www.dec.ny.gov/docs/fish_marine_pdf/marinelic09.pdf


DEPARTMENT OF HEALTH VITAL RECORDS
http://www.health.state.ny.us  

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